A-MAX Auto Insurance is seeking energetic and reliable Accounting & HR Administrator to provide accounting, HR and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to daily business needs.

Job Responsibilities:

Accounting

• Work closely with retail offices to ensure daily accounting reports are completed in a timely manner

• Apply knowledge of accounting principles to maintain ledger accounts

• Perform daily accounts reconciliations such as bank reconciliation

• Work on accounts payable/receivable, cash receipts, invoices and utilities, capital assets reconciliations and debt activity

• Prepare balance sheet and profit and loss statements

• Prepare ad-hoc reports as needed

• Assist with internal and external audit procedures

• Complete various accounting functions pertaining to month end closing

HR

• Process and maintain weekly payroll

• Support recruitment process by posting job ads, sorting candidates, performing background checks, shortlisting prospects, scheduling interviews and issuing offer letters

• Conduct new hire orientations and onboarding activities

• Maintain employee personnel files including payroll, leaves, terminations, benefits etc.

• Familiarize with the HRIS system

• Process all benefits enrollments, terminations, changes and assist employees with benefits issues

• Manage the Insurance licensing program for employees including scheduling finger printing, enrolling for relevant classes, scheduling CE courses, and renewing of the agents’ Insurance license.

• Provide inventory support to assigned offices

Administrative

• Provide administrative support to the CEO by completing various task including, but not limited to; scheduling meetings, maintaining the calendar of appointments, drafting and sending

correspondence, check and respond to incoming mails, record keeping and filing of important documents

• Manage travel arrangements including flight and hotel bookings

• Run errands or pickups occasionally

• Coordinate daily luncheons for leadership meetings

• Manage the companies commercial properties, respond to tenant requests, monitor lease requirements, collect rent in a timely manner

• Process application and renewal of company licenses, permits, registrations, and filing of applicable taxes