A-MAX Auto Insurance is seeking energetic and reliable Accounting & HR Administrator to provide accounting, HR and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to daily business needs.
Job Responsibilities:
Accounting
Work closely with retail offices to ensure daily accounting reports are completed in a timely manner
Apply knowledge of accounting principles to maintain ledger accounts
Perform daily accounts reconciliations such as bank reconciliation
Work on accounts payable/receivable, cash receipts, invoices and utilities, capital assets reconciliations and debt activity
Prepare balance sheet and profit and loss statements
Prepare ad-hoc reports as needed
Assist with internal and external audit procedures
Complete various accounting functions pertaining to month end closing
HR
Process and maintain weekly payroll
Support recruitment process by posting job ads, sorting candidates, performing background checks, shortlisting prospects, scheduling interviews and issuing offer letters
Conduct new hire orientations and onboarding activities
Maintain employee personnel files including payroll, leaves, terminations, benefits etc.
Familiarize with the HRIS system
Process all benefits enrollments, terminations, changes and assist employees with benefits issues
Manage the Insurance licensing program for employees including scheduling finger printing, enrolling for relevant classes, scheduling CE courses, and renewing of the agents Insurance license.
Provide inventory support to assigned offices
Administrative
Provide administrative support to the CEO by completing various task including, but not limited to; scheduling meetings, maintaining the calendar of appointments, drafting and sending
correspondence, check and respond to incoming mails, record keeping and filing of important documents
Manage travel arrangements including flight and hotel bookings
Run errands or pickups occasionally
Coordinate daily luncheons for leadership meetings
Manage the companies commercial properties, respond to tenant requests, monitor lease requirements, collect rent in a timely manner
Process application and renewal of company licenses, permits, registrations, and filing of applicable taxes
